Fee structures and periods
Define fee heads, build structures from them, and set the periods they apply to. Cadence is flexible, so monthly, termly and annual charges can live side by side rather than being forced into one shape.
Fees & finance
School fee management software for Nepal
Set your fee structure once, generate invoices for the whole school in a run, record payments against them, and get a statement that reconciles. Concessions, refunds and late fines included, with a reason required for anything reversed.
The problem
Where fee collection goes wrong
Fee disputes are rarely about money. They are almost always about two records disagreeing and nobody being able to prove which one is right.
A parent says they paid. The receipt book says one thing, the ledger another, and the receipt itself is gone.
Concessions and scholarships are applied by hand, so two siblings on the same waiver get billed differently.
A gap in the receipt sequence appears and nobody can explain it, which is the first thing an auditor asks about.
Switching systems mid-year means the balances parents already owe are stranded in the old one.
The person who knows the fee structure is the only person who can answer any question about it.
What you get
How fees work in NepEdu
Built so the ledger is the truth and every entry can be traced back to who made it and why.
Invoice runs, not one at a time
Generate invoices for a class or the whole school in a single run. If a run was wrong, cancel and regenerate it, with the cancellation recorded rather than silently overwritten.
Payments, receipts and the ledger
Record a payment and it is allocated against the invoices it settles, posting to a ledger. Each student has a lifetime statement that reconciles, plus a paginated ledger for the detail behind it.
Concessions and scholarships
Apply a concession once and it flows through every invoice it should, so the same waiver is applied the same way every time instead of being remembered case by case.
Refunds, adjustments and fines
Issue a refund, post an adjustment, or let late fines apply automatically against your rules. Reversing or cancelling anything requires a reason, and the trail stays.
Opening balances for mid-year moves
Schools rarely switch systems in a clean January. Bring across what each student already owes as an opening balance, so the ledger starts correct instead of starting empty.
Straight answer
What we have not built yet
We would rather tell you now than have you find out during a rollout.
Online payment gateway. There is no eSewa, Khalti or Fonepay integration today, so payments are recorded by your office rather than collected in-app. It is planned, and we will not pretend otherwise until it ships.
Questions, answered
Frequently asked questions
- Can NepEdu collect fees online from parents?
- Not yet. There is no payment gateway integration today, so payments are recorded by the school office when they are received. Everything downstream of that, receipts, allocation, the ledger and the student statement, is handled by the system. Online collection is on the roadmap.
- Can we handle scholarships and fee concessions?
- Yes. Concessions are set up once and applied consistently to the invoices they affect, rather than being adjusted by hand each cycle. That is what stops two students on the same waiver being billed differently.
- What happens if an invoice was generated wrongly?
- You can cancel and regenerate it. The cancellation is recorded with a reason rather than the original quietly disappearing, so the sequence stays explainable if anyone asks about it later.
- We are switching mid-year. Do we lose outstanding dues?
- No. Outstanding amounts come across as opening balances, so each student's ledger starts from what they actually owe rather than from zero. This is one of the most common reasons a mid-year migration goes wrong elsewhere.
- Are late fees applied automatically?
- They can be. Late fines apply against the rules you configure, so overdue invoices are treated the same way for everyone rather than depending on who is looking at the account that week.
- Can teachers see students' fee information?
- Only if their role permits it. Fee data is permission-gated like everything else, and provenance detail, who recorded or reversed something, is restricted to staff rather than shown to guardians and students.
Ready when you are
Come and see it
Show us how your school works today, registers, spreadsheets or another system, and we will show you what moving across actually looks like. No pressure, and a straight answer on price.