Loading…Salary structures, one run for the whole institution, payslips your staff can open themselves, and Nepal's statutory deductions computed rather than remembered. Attendance and approved leave feed the payslip directly, so the register and the salary cannot disagree.
Salary is the largest thing an institution spends money on and usually the least systematic thing it does.
This month's sheet is last month's sheet copied, which means last month's mistake is copied with it.
Contribution and tax rates move with the Finance Act. The spreadsheet does not move with them.
Unpaid leave is worked out by hand from a register kept in a different room by a different person.
A staff member asks for a payslip from four months ago and somebody has to rebuild it.
One person understands the payroll sheet, so payroll happens when that person is available and not before.
The statutory parts are computed by the system. The judgement calls stay with you.
Build earnings and deductions as named components, assemble them into structures, and assign a structure to a staff member. Per-person overrides exist for the cases that do not fit, rather than a separate spreadsheet for them.
Run a month for everyone at once and get a payslip per staff member, computed the same way for each of them. A payslip recorded in error is reversed with a reason rather than deleted.
Social Security Fund, or traditional provident fund with gratuity, or neither for contract staff. Citizen Investment Trust, festival bonus, and income tax against the bands for the year, with single and couple filing status handled and the first band waived for SSF contributors.
Days of unpaid leave come from the attendance and leave records you already keep, so nobody counts them twice and the payslip cannot quietly disagree with the register.
Each staff member sees their own payslips and downloads the PDF without asking the office. A question about a deduction becomes something they can look at rather than something they have to raise.
Every earning, deduction, payment and correction is a row that is never edited or deleted. Corrections are new entries, so what a staff member is owed is a sum rather than an opinion, and last year's figures still reconcile.
Once the structures are set up, this is what the first week of the month becomes.
Confirm the scheme and rates for the year. SSF or traditional PF, contribution rates, and the income tax bands in force.
Run payroll for the month. Every staff member on a structure is computed together.
Check the run. Unpaid leave has already been pulled from attendance, so what you are reviewing is exceptions rather than arithmetic.
Record disbursements against each payslip with the method, reference and date the school actually paid.
Staff open their own payslips. Nobody queues at the office for a copy.
Show us how your institution works today, registers, spreadsheets or another system, and we will show you what moving across actually looks like. No pressure, and a straight answer on price.